What is a Translation Management System?
Put simply, a Translation Management System (TMS) is software that can automate some of the more repetitive and time-consuming tasks to maximise efficiency for the translation process.
It’s a powerful tool designed to manage linguistic projects from start to finish. It allows BLS to efficiently manage multilingual content, ensuring accuracy and consistency no matter the size and scope of the project. A TMS offers numerous benefits and helps us to achieve the best possible results for our clients.
What are the Benefits of Using a Translation Management System?
Working with a TMS allows us to integrate seamlessly with other industry-standard tools and manage various aspects of the workflow, such as content extraction, translation assignment, project tracking and billing. We currently work with Protemos, which has allowed us to customise the project management experience and tailor our services based on the needs of our clients. With integrated CAT tools, such as Smartcat, we can also leverage past translations for repeat clients, which has the potential for significant savings in the long run.
Using a robust TMS allows us to work more efficiently, from the initial quotation stage right through to finalisation and billing. TMS helps us to manage all aspects of a project, allowing us more time to cater to our clients’ needs while keeping costs low, which is reflected in our pricing. Once a project has been created in our translation management system, a project manager can view all the relevant information in one place, make changes, update the project as necessary and view the full project history. This information is crucial for project managers and having it all in one place ensures successful and seamless completion of a project.
By automating repetitive and manual tasks, translation management systems eliminate the risk of human error and save time, which also keeps costs low. Automation is an integral part of a TMS, as documents such as quotes, invoices, reports and purchase orders can be automatically generated from the system’s data. A TMS also offers features such as automated email notifications regarding new projects, updates to existing projects and deadline reminders. Currency conversions and exchange rate updates are also fully automated, eliminating any risk of human error and freeing up the project management team to focus on our clients and providing the high-quality service we are proud to offer at BLS.
Using a TMS allows us to keep track of resources for each individual client. Using the correct translation memory, term base and style guide for clients is essential in ensuring that high-quality, consistent translations are produced every time. The system can also be used to keep track of which linguists have worked on a client’s documents before. Using a linguist who is familiar with the content ensures quality by keeping the style of writing consistent and minimising the number of queries for the client.
Translation Management System FAQs
Yes, we at BLS and the TMS provider both have robust security measures in place for the security of your data. Encryption, access controls, security audits and compliance with industry standards are just some of the measures in place. Don’t hesitate to get in touch should you need any more information on data security.